AI-Powered Invoice Recovery

Stop chasing.
Start collecting.

Adaptive automation that reads each client relationship and recovers overdue invoices — intelligently, and without damaging your business ties.

Make
Automation Engine
AI
Adaptive Messaging
Email
Primary Channel
B2B
Service Companies
Invoice Automation
Late Payment Recovery
AI-Adaptive Tone
Cash Flow Intelligence
Client Risk Profiling
Make Automation
B2B Payment Cycles
Escalation Sequences
Invoice Automation
Late Payment Recovery
AI-Adaptive Tone
Cash Flow Intelligence
Client Risk Profiling
Make Automation
B2B Payment Cycles
Escalation Sequences

Intelligent by design,
seamless by default

01

Connect your invoicing

We integrate with your existing tools — Xero, QuickBooks, Holded or any CSV export. No migration required.

02

AI profiles each client

Our system analyses payment history, sector, and relationship length to build a unique recovery approach per client.

03

Adaptive sequences activate

Tone, timing and escalation level adjust automatically. A loyal client gets a different approach than a serial late payer.

04

You track, we act

Monitor every invoice and every action from your dashboard. Full visibility with zero manual effort on your end.

ClearBalances · Dashboard
£38.4k
Outstanding
12
Active cases
28d
Avg DSO
Nexus Studio Ltd
32 days overdue
£4,200
Reminder 2
Meridian Consulting
18 days overdue
£9,750
Reminder 1
Forge Digital Ltd
61 days overdue
£2,100
Escalated
Halcyon Partners
7 days overdue
£14,500
Soft nudge
1
Connect
Link your invoicing tool in minutes
2
Configure
Set your escalation rules and tone
3
Automate
Sequences run without your input
4
Collect
Watch your outstanding balance shrink

Everything you need.
Nothing you don't.

Built for B2B service companies where cash flow is everything and client relationships are non-negotiable.

Adaptive AI Tone

Every message is calibrated to the relationship. Long-term clients receive courtesy; persistent debtors receive firm, escalating pressure.

Smart Timing

Reminders go out at the right moment — before due date, at due date, and at escalating intervals after — all without manual input.

Multi-Channel

Email sequences as standard. Escalation logic automatically increases urgency across multiple touchpoints when initial reminders go unanswered.

Risk Profiling

Before onboarding a new client, we assess their payment behaviour profile so you know the risk before you sign the contract.

GDPR Compliant

All communications sent with full EU and UK GDPR compliance. A Data Processing Agreement is included with every contract.

Works with your tools

Compatible with Xero, QuickBooks, Holded, Sage, and any system that exports invoice data. No rip-and-replace required.

Simple, transparent pricing

No setup fees. No long-term contracts. Cancel any time.

Starter
€249
per month
  • Automated email reminders before and after due date
  • 3-step escalation sequence (friendly → firm → final notice)
  • Customisable email templates per client
  • Works with any invoicing tool you already use
  • Email support
Scale
€999+
per month
  • Everything in Growth
  • Partial payment reconciliation
  • Full financial communication cycle
  • Custom escalation logic
  • Dedicated onboarding session
  • White-label option
FAQ

Common questions

Do I need technical knowledge to set this up?
+
No. We handle the entire setup for you. You provide access to your invoicing tool and we configure the automation sequences. Most clients are fully operational within a few days of signing up.
What invoicing tools do you work with?
+
We work with Xero, QuickBooks, Holded, Sage, and any tool that can export invoice data via CSV or API. If you use something else, get in touch and we will check compatibility before you commit to anything.
Will my clients know the reminders are automated?
+
No. All reminders are sent from your own email address with your own name and branding. To your clients, it looks and reads exactly like a message written personally by you — adapted in tone to their specific relationship with your business.
Can I control what gets sent and when?
+
Yes, fully. You approve the sequence structure, the templates, and the escalation rules before anything goes live. You can pause, edit or stop any sequence at any time from your dashboard.
Is this legal in the UK and EU?
+
Yes. ClearBalances automates payment reminders — it does not constitute regulated debt collection activity. All communications comply with GDPR. We include a Data Processing Agreement with every contract. For any legal concerns specific to your jurisdiction, we recommend consulting your own legal adviser.
What happens if I want to cancel?
+
You can cancel at any time before your next billing date with no penalty. There are no long-term contracts or cancellation fees. Your data will be exported to you and deleted from our systems within 30 days of cancellation.
Where is my data stored?
+
All data is processed through Make (EU-based servers) and Google Workspace, both fully GDPR-compliant. No data leaves the EEA without adequate safeguards. We are based in Barcelona, Spain and operate under Spanish and EU law.

Ready to clear your balances?

Book a free 20-minute demo. We will show you exactly how it works with your invoices, your clients and your sector.

No commitment. 20 minutes.

Your cash flow
can't wait.

Every day an invoice sits unpaid is a day your business is funding someone else's operation. Let's fix that.

Book a Free Demo

Early access pricing · No long-term commitment · Cancel anytime

Book a Demo